Private
individuals and organisations
Firstly, contact us by e-mail, post, telephone or in person
to discuss the records in question. This will ensure that
they comply with our 'Collection
Policy'. If necessary, we can arrange a visit by an
archivist to take a look at the records and, if we can accept
them arrange their delivery or collection. We can also advise
on alternatives if we cannot accept them.
Records
can be given to the Record Office in a number of ways.
By
gift, where
ownership of the material passes to the Glamorgan Archives
Joint Committee on behalf of its constituent authorities.
On
deposit, where you retain the ownership
of the items in question. Depositors enter into an agreement
with the Record Office regarding the use, retention and
preservation of these items. This agreement is outlined
in our ‘terms
of deposit’ policy document.
Local authorities
The Record Office accepts transfers from our constituent
authorities of records selected for permanent preservation.
What
local authority records should be transferred to the Record
Office for permanent retention?
If you have records you believe may be suitable for transfer
to the Record Office, contact us by
e-mail, mail or telephone. We can then discuss the items
in question, and if necessary arrange a visit to evaluate
them on-site.
You may also wish to contact your Local Authority's Records/Information
Manager who may have procedures in place for records transfer.
Visits
and training for Local Authority staff can be arranged
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